ACCOMMODATION

• 01 night accommodation at Sheraton Grand Warsaw or similar in Warsaw
• 02 nights accommodation at Novotel Krakow Centrum or similar in Krakow
• 01 night accommodation at Hotel Clarion Congress Bratislava or similar in Bratislava
• 02 nights accommodation at Novotel Budapest City or similar in Budapest
• 01 night accommodation at DoubleTree by Hilton or similar in Zagreb
• 02 nights accommodation at M Hotel or similar in Ljubljana
• 01 night accommodation at Hotel NH Danube City or similar in Vienna
• 02 nights accommodation at Hotel Clarion Congress Prague or similar in Prague
• 02 nights accommodation at Crowne Plaza Berlin City Centre or similar in Berlin

MEALS AS SPECIFIED IN THE ITINERARY

• Daily buffet breakfast at the hotel except on Day 01
• Daily local/International/Continental Vegetarian lunches
• Daily Indian/Local/International Vegetarian/Non-vegetarian dinners

TRANSFERS

• All transfers and extensive excursions with entrance fees (as specified in the itinerary) by deluxe air-conditioned coach

COMPLIMENTARY TRANSFERS

• One collective transfer for clients whose flights arrive at Warsaw Airport

TOUR MANAGER

• Services of a professional and experienced tour manager throughout your tour.

MINERAL WATER, TIPS & PORTERAGE

• 2 bottles (500 ml) mineral water per person per day.
• Tips to drivers and guides.
• Porterage of one bag (20 kgs) per person at hotels.

VISAS REQUIRED TO TRAVEL ON YOUR TOUR

East Europe

• USA Citizens : EES (Entry Exit System) & ETIAS ( European Travel Information and Authorization System) for EU/Schengen Countries will be implemented from January 2026. US and Canadian passport holders are required to register for the same before travel.

• Indian Passport with Green Card : Schengen Tourist Visas Required.

OVERSEAS TRAVEL INSURANCE:

It’s very important to find out before you leave whether or not your medical insurance will cover you overseas. Your regular U.S. health insurance may not cover doctors’ and hospital visits in other countries. We recommend clients take overseas travel insurance to cover any eventuality while on tour.

BOOKING TERMS AND CANCELLATION POLICY

WHAT YOUR TOUR PRICE DOES NOT INCLUDE

• Cost of international air tickets
• Cost of deviation: In case any clients wish to deviate from the group departure dates mentioned in the brochure i.e. either travel before the departure date of your tour or would like to come back on a later date after the tour ends, there will be an additional charge that will be applicable which will be advised to you by our sales team. The same is subject to availability of accommodation & entrances for the revised dates. Kindly also note, the deviation request should be made at the time of booking the tour.
• Cost of Transfer: In case clients are arriving or departing at a time that is different from the group arrival/departure time, which will be conveyed to all tour group members while booking the tour, there will be an additional cost of transfer. The group arrival and departure timings will vary from tour to tour.
• Medical/Travel insurance.
• Any expenses of personal nature such as laundry, mineral water, alcoholic beverages, food and beverages that are not part of the regular menu provided by us, mini bar, telephone calls, pay channels, cruise to shore excursions and any type of beverages during the cruise etc.
• Anything not specified under inclusions.
• Meals other than those mentioned in your itinerary.
• Cost of excursions, city sightseeing, entrance fees and local guides availed of by the passengers, other than that mentioned in ‘What Your Tour Price Includes’.
• Departure and City Taxes except where included.

IMPORTANT POINTS TO BE NOTED

• All tours will be operated subject to a minimum of 25 full paying passengers traveling together. In case there are less than 25 full paying passengers the clients will be given an option of travelling on another departure date.
• Standard check-in at hotels is 1400-1500 hours and check-out is 1100-1200 hours.
• The Tour Cost is a combination of various arrangements and multiple services, and hence cannot be calculated on an individual service basis. The tour cost is one single component and not calculated individually.
• Single Room Supplement charges will be applicable in case two people are sharing a room and one of them cancels the tour.
• Clients taking early morning flights will be provided with boxed/packed breakfast.
• Keeping in view the luggage compartments of coaches, trains & internal flight regulations, we strongly recommend you to carry only medium size luggage and 1 carry-on/cabin bag per person.
• The granting of Visas is at the sole discretion of the Embassy or Consulate. Air Tours Holidays is not responsible for granting of visas and are only a facilitator in the visa application process. Any inconvenience or situation arising out of delay in granting of visas by the authorities or visa application being rejected has to be resolved by the clients.
• In case you are not able to continue the tour due to loss of passport, medical emergency, any illness, or any other life-event beyond our control, Air Tours is not liable to give any refund for any unutilized services.
• Please note that in case any client loses their passport, the cost of getting a new passport and necessary charges to revise the arrangement to return home will be borne by client, and there will be no refund for any unutilized services.
• Air Tours shall not accept any liability or responsibility for any delay in flights or change in flight schedule by the airline and any situations arising out of the same. Any damages caused to the hotel rooms/coach during your stay, shall be payable by the clients. Air Tours will not be liable for the same.
• Air Tours shall not accept any liability or responsibility for any damages, loss, injury, accident, death, delay, breakdown or irregularity which may occur in carrying out of the tour arrangement.
• Air Tours will not be liable in any loss of baggage by your airline. However, we will provide assistance in tracing any lost baggage.
• Air Tours reserves the right to charge additional expenses due to delay or changes in train, plane, bus, ship or other services, weather conditions, strikes, war, quarantine and any other cause whatsoever and all such losses or expenses must be borne by the passengers.
• Air Tours reserves the right to amend, alter, vary or withdraw any particular departure/excursion advertised or substitute a hotel of similar class if deemed advisable or necessary.
• Please ensure to take the necessary vaccinations and shots depending on the destination you are travelling to.
• There will be no refund on unutilized services or partly utilized services under any circumstances.
• For the convenience of our passengers, Air Tours will sometimes amend the itinerary; however all the other services will remain the same.
• If clients prefer to have meals on their own while on tour there will be no refund during such instances
• All hotels may not have Tea and Coffee machines, kettles or hairdryyers in the room. These can be requested at the front desk.
• It is strictly not allowed to eat, drink or smoke inside the Coach.
• Coaches may not have Wi-Fi facilities or USB phone charging options on board.
• Updating of mileage is subject to airlines terms & conditions for group fares.
• We request the airlines for your preferred seats, however seats are allotted at their discretion.
• Please refer to the Booking Form for detailed Cancellation Policy and ‘Terms and Conditions’.
• The company reserves the right to cancel any tour prior to the departure, without assigning any reason.
• All monies paid by you will be fully refunded in USD only, and no compensation will be payable in any other currency.
• In case of cruises, internal flights, train tickets and visas 100% of the cost paid will be forfeited, in case of any cancellations irrespective of time of cancellation.
• Airtours Holidays LLC does not assume responsibility for any fees relating to the issuance and/or cancellation of air tickets or other arrangements not done by us.